Job Description

Job Description

Job Description

Van Cleef Engineering Associates, LLC (Van Cleef) is a dynamic, multi‐disciplined consulting civil engineering firm of Engineers, Certified Inspectors, Landscape Architects, Planners and Land Surveyors. With offices in New Jersey and Pennsylvania, we provide expertise in all of the major areas of civil engineering, municipal engineering, municipal planning, and land surveying.

Van Cleef is proud to have been recognized in PA and NJ as a “Best Place to Work” for 2024 - a nother great reason to choose to work with Van Cleef!

We are currently seeking an Administrative Assistant to join our team in Hillsborough, NJ. In this role, you will have the opportunity to partner closely with our technical and administrative teams to provide the support necessary to drive operational success. This position can be either full time or part time, but both schedules will require working in the office 5 days per week.

Responsibilities include, but are not limited to:

• Answer multi-line phone and greet visitors
• Provide administrative support to Engineering and Senior Administrative staff with filing, photocopying, scanning and faxing
• Prepare packages to be shipped and deliver packages to on-site mail drop-off locations, if necessary
• Prepare communications such as memos, emails, invoices, reports and other correspondence
• Create, edit and/or format presentations, technical reports and proposals
• Write and edit communications, from letters to reports and instructional documents
• Compose timely responses to a variety of written inquiries
• Create and maintain filing systems, both electronic and physical
• Schedule appointments and maintain calendars
• Act as a backup for administrative office services, as needed

Qualifications:

• H.S. Diploma required; Associate Degree preferred
• 2 + years of administrative support experience
• Experience at a professional consulting firm a plus
• Professional demeanor and effective communication skills
• Effective and efficient data management and interpersonal skills
• Basic skills in Microsoft Office Suite (Word, Excel, Power Point)
• Ability to occasionally lift document storage boxes up to 25-50 pound and bend/stoop as needed
• Experience with document scanning and archiving a plus

What We Offer

We are committed to creating a personal and professional environment where we can build and focus on helping communities through teamwork and support. Our local offices provide our employees with opportunities for professional development and growth, including our Young Professionals Group, a flexible working environment, and times to celebrate our accomplishments together. Van Cleef provides a fun, flexible, and challenging environment and embraces the core values of integrity, quality, accountability, ownership, and work life balance to guide our decisions and empower employees.

• Medical/Rx Insurance
• Dental Insurance
• Vision Insurance
• Traditional and Roth 401(k) retirement savings plan with company match
• Paid holidays, vacation and sick days
• Company-paid Life insurance
• Company-paid Long-Term Disability insurance
• Voluntary Long-Term Care insurance
• Tuition reimbursement program (postgraduate)
• Professional Licensing reimbursement
• Gym membership reimbursement
• Flexible Spending Account (FSA)

Compensation:

Hourly Salary Range: $18 - $22 commensurate with experience.

Additional Information

Van Cleef is a proud Equal Opportunity Employer (EOE). We celebrate diversity and are committed to creating an inclusive environment for all employees. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability or veteran status.

This position is not eligible for H1-B or any other visa sponsorship.

We thank all applicants; however, only shortlisted candidates will be contacted.

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