Job Description
Toyota Carlsbad is seeking a reliable and detail-oriented Company Courier / Archive Specialist to manage the secure and timely delivery, pickup, and archiving of important company documents. This role supports multiple dealership locations and the corporate office, playing a vital part in maintaining operational efficiency and document security.
Key Responsibilities:Deliver and pick up documents along a fixed route between dealership locations and the corporate office twice daily during regular business hours.
Maintain strict confidentiality and security of all documents and items in transit.
Perform bank runs for petty cash and change as needed.
Make Post Office runs and attend DMV appointments as requested.
Deliver items to auctions or other businesses as directed by the corporate office.
Support time-sensitive pickups and deliveries related to payroll cutoffs and month-end processes.
Ensure the company vehicle is properly maintained, clean, and fueled.
Maintain and organize records in the company storage room; assist in moving, purging, and labeling document boxes.
Work with off-site storage vendors to barcode, submit, and retrieve document boxes through a portal system.
Verify document contents for accuracy and order before storage; re-file documents as needed.
Retrieve and refile documents from secure off-site storage facilities, including managing facility access and alarms.
Assist with general office filing when schedule permits.
Adhere to all company policies, procedures, and safety regulations.
Maintain a professional appearance and demeanor at all times.
Perform additional duties as assigned.
High school diploma or equivalent required; minimum 2 years of related experience preferred.
Strong organizational skills with attention to detail and the ability to follow precise instructions.
Familiarity with San Diego and Orange County roadways.
Excellent time management and prioritization skills.
Valid driver’s license with at least 3 years of driving experience and a clean driving record .
Proven ability to handle confidential documents with discretion and care.
Ability to operate securely in storage environments, including locking facilities and setting security alarms.Forklift certification (or willingness to obtain certification after hire).
Toyota Carlsbad is an Equal Opportunity Employer – M/F/D/V
We maintain a drug-free workplace and are committed to a safe, respectful, and inclusive environment.
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