Job Description
We are looking for a dynamic and organized Personal Assistant to join our start-up vision. Work and residence are between Coconut Grove and Brickell. In this role, you will utilize your expertise in managing calendars, coordinating meetings and travel, support the CEO's logistical needs, while also managing administrative tasks and coordinating schedules effectively. This position offers an opportunity to work in a fast-paced environment, requiring exceptional attention to detail and strong communication skills. WE ALRE LOOKING FOR A CANDIDATE FLUENT IN PORTUGUESE.
Responsibilities:
Manage the CEO’s calendar, coordinating meetings, appointments, travel, and events with accuracy and efficiency
Serve as a liaison between the CEO and internal departments, clients, partners, and investors Prepare and review executive-level documents, presentations, and reports, ensuring quality and confidentiality;
Organize domestic and international travel, including logistics, flights, accommodations, visas, and itineraries;
Support board meetings by preparing agendas, materials, meeting minutes, and tracking follow-ups;
Ensure the smooth flow of sensitive information and documents with discretion and professionalism;
Assist with administrative tasks related to office operations and executive routines
INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
• Minimum of 2 years of experience as an executive admin or a related role.
• Proven ability to manage high-volume information.
• Proficiency in calendar management and scheduling.
• Skilled in coordinating logistics for meetings and events.
• Fluency in English and Portuguese is required .
• Strong organizational and multitasking abilities.
• Excellent communication skills, both written and verbal.
• Ability to handle personal errands and administrative tasks efficiently.
INTERESTED AND QUALIFIED CANDIDATES PLEASE APPLY AND REACH OUT TO STEFANIE FURNISS 786-897-7903
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