We are seeking a detail-oriented and highly organized Virtual Assistant to provide administrative and clerical support to our teams. This role will primarily involve assisting clients with various tasks, managing documents, scheduling appointments, and handling client communications. The ideal candidate will have excellent communication skills in both English and Spanish, and the ability to work efficiently in a remote environment.
**Key Responsibilities**
Administrative Support
* Provide administrative assistance, including drafting correspondence, transcribing dictations, and preparing documents.
* Manage calendars, schedule appointments, and coordinate meetings and conference calls.
* Organize and maintain electronic files, ensuring all documents are accurately labeled and easily accessible
Client Communication
* Serve as the primary point of contact for client inquiries, providing timely and professional responses via email and phone in both English and Spanish.
* Assist with client intake procedures, gather necessary information, and maintain client databases.
* Coordinate client meetings and assist with the preparation of meeting materials.
Document Management
* Assist with drafting and editing documents, including contracts, briefs, pleadings, and memos.
* Proofread documents for accuracy, grammar, and formatting.
* File documents with agencies, and other relevant entities, adhering to applicable deadlines and procedures.
General Support
* Assist with billing and invoicing processes, track billable hours, and prepare expense reports as needed.
* Collaborate with team members on special projects and initiatives to support the overall objectives of the firm.
**Requirements:**
* Must be able to fluently speak, read and write in both English and Spanish
* Proven experience working as an assistant, secretary, or Virtual Assistant
* Proficiency in Microsoft Office suite (Word, Excel, PowerPoint) and software applications
* Ability to prioritize tasks, manage multiple deadlines, and work efficiently in a fast-paced environment.
* Discretion and confidentiality when handling sensitive information and client matters.
* Flexibility to adapt to changing priorities and willingness to take on new responsibilities as needed.
NOTICE: It is essential to attempt the pre-screeners provided during the application process. Applications lacking completed pre-screeners will not be taken into consideration for this position.
**Job Details:**
* Type: Selected candidate will have to work full-time
* Schedule: Flexible schedule with a strong overlap during the 9:00 AM - 5:00 PM EST business day.
* Remote: 100% Online
* Compensation: Depending on skill and experience
...brand in Miami is seeking a temp to hire a Marketing/Advertising Copywriter to elevate their team. If you've got 3 - 5 years of copywriting... ..., temp-to-hire role working 40/hours a week in Miami, FL. 100% REMOTE work is not available for this position. Salary: $30 - $36hr....
...Job Description Medical Solutions is seeking a travel nurse RN PICU - Pediatric Intensive Care for a travel nursing job in Minneapolis, Minnesota. Job Description & Requirements ~ Specialty: PICU - Pediatric Intensive Care ~ Discipline: RN ~ Duration: 13...
...Description Job Description Viterbo University is seeking a dedicated and motivated individual to serve as the Assistant Men's Soccer Coach. This position will work closely with the head coach to assist in all aspects of the men's soccer program. The ideal candidate...
...receive Full Benefits - TRAINING AVAILABLE For Qualified Candidates We are looking for reliable and competent In-Home and Community Support Workers to care for children and adults with developmental disabilities and/or healthcare needs. The role requires a professional...
...sites within the scope of physician licensure. Conduct medication management sessions with patients, Conduct patient psychiatric... ...policy execution and compliance with EMTALA. Complete all coding and documentation standards in compliance within organizational...