Personal Assistant Job at Rely Services®, Schaumburg, IL

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  • Rely Services®
  • Schaumburg, IL

Job Description

Job Title: Personal Assistant with Driving

Location: Schaumburg, IL (Onsite)

Hours: Should be Flexible as per the CEO schedule

Responsibilities:

  • Calendar & Schedule Management:
  • Coordinate the CEO’s complex calendar, scheduling meetings, travel, and personal appointments.
  • Manage and update itineraries regularly, ensuring that the CEO’s time is optimized and commitments are met.
  • Travel Coordination:
  • Arrange both commercial and private travel, ensuring logistics and accommodations are in place.
  • Drive the CEO to scheduled appointments, meetings, and events according to the calendar.
  • Driving & Transportation:
  • Provide safe, reliable, and timely transportation for the CEO to various locations as per the CEO's schedule.
  • Ensure the vehicle is well-maintained, clean, and ready for use at all times.
  • Event & Corporate Support:
  • Help coordinate corporate events, parties, and luncheons, including arranging catering, assisting with setup, and ensuring smooth operations.
  • Assist with the cleanup and provide ongoing support during events.
  • Personal Assistance & Errands:
  • Complete personal errands such as picking up documents, gifts, supplies, and other items as requested.
  • Ensure personal appointments are scheduled and attended as needed, with privacy and discretion.
  • General Office Support:
  • Provide general office support, including drafting correspondence, filing, research, and data entry.
  • Order office supplies, manage building work requests, and maintain office functionality.
  • Technology Support:
  • Assist with business and personal technology needs, troubleshooting as necessary.
  • Confidentiality & Discretion:
  • Handle highly confidential information with the utmost care and discretion.
  • Maintain professional relationships and handle both personal and professional matters with privacy.

Qualifications:

  • Valid driver’s license with a clean driving record.
  • Proof of automobile insurance.
  • Previous experience as a Personal Assistant, Executive Assistant, or in a similar administrative support role.
  • Strong organizational skills and the ability to manage multiple priorities.
  • Proactive and flexible, with a strong sense of initiative and problem-solving.
  • Ability to work independently while understanding when to seek guidance.
  • Strong communication and interpersonal skills.
  • Ability to maintain confidentiality in both personal and professional matters.

Additional Requirements:

  • Flexibility to adjust work hours as needed to accommodate the CEO's schedule.
  • Ability to assist with a wide variety of tasks, both personal and professional.

Job Tags

Work at office, Flexible hours,

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